If you have previously received the following letter, please click here.
The Off-Campus Housing Office (OCHO) thanks you for your interest in participating in the BYU off-campus contracted housing program starting fall 2022. The purpose of this letter is to clarify the minimum program specifications. These specifications and requirements are not negotiable. The OCHO will administer the contracted program and is the gateway to initiating the application process.
The OCHO anticipates that it may need 2,000 or fewer off-campus bed spaces for all students who are required to live either in on-campus or contracted off-campus housing and who may not be interested in or able to live on-campus. The OCHO is in the process of evaluating student interest in contracted housing of those who are eligible to live in contracted housing but are not required to do so. The OCHO will strive to scale the off-campus housing program accordingly.
Properties selected to participate in the contracted program will manage their own business operations and will enter a Landlord agreement with the University. We invite you to carefully consider whether your property is a good fit for BYU’s off-campus contracted housing program.
Only BYU students may live in BYU-contracted housing
All contracted housing providers must rent only to eligible students as listed:
- Single, matriculated BYU students
- BYU evening students
- BYU Flex GE students
- BYU English Language Center students
- BYU Salt Lake Center students
- BYU–Hawaii students
- BYU–Idaho students
- Ensign College students
Please note that Institute of Religion students, Pathway Worldwide students, and students from other educational institutions are no longer eligible to live in BYU-contracted housing. No other students, non-students, or families can be housed in contracted housing. This may result in contracted properties experiencing vacant bed spaces or units. Failure to follow the tenant eligibility requirements would result in a breach of the landlord agreement and removal from the contracted housing program.
BYU students are required to live on campus or in contracted housing for two semesters
Based on historical data, the OCHO anticipates that a majority of incoming first-year students will contract to live in on-campus housing. Transfer students and return missionaries may choose to live in on-campus 19-plus communities. The number of required off-campus bed spaces may fluctuate from year to year.
BYU students who have fulfilled the two-semester requirement are eligible and may continue to live in contracted housing. The OCHO encourages BYU students to consider the benefits of living in contracted housing. The OCHO will refer students required to live in contracted housing, as well as students who are interested in living in contracted housing, to a list of contracted providers. The OCHO is currently collecting data to understand the future demand for contracted housing. Student interest will likely depend on various factors, which may include environment, price, contract, fees, release clauses, maintenance, management, location, and so forth.
BYU students who have fulfilled the two-semester requirement may choose to live in non-contracted community housing that best meets their needs. Property owners who are not BYU-contracted will have the opportunity to attract and house these BYU students. Community housing provides the opportunity for BYU students to live with students from other educational institutions, Institute of Religion students, Pathway Worldwide students, and non-students.
Property owners who are not part of the contracted housing program will no longer indicate association with BYU or advertise as BYU-contracted. Non-contracted properties will not use the BYU Student-Landlord Rental Agreement. It is expected that these properties will be transparent concerning their status as non-contracted community housing. These properties cannot indicate that they are approved or preferred by the University. In general, property owners and management companies should cease using copyrighted University logos and stop using titles such as BYU managers.
Minimum contracted housing requirements
The following are some of the contracted housing program requirements for prospective BYU-contracted landlords to keep in mind:
- All units in a building must be contracted.
- All units in a building must comply with the sex separation plan as proposed by the owner, approved by the Contracting Committee, and administered by the OCHO.
- All units, regardless of ownership or investors, will comply with the sex separation plan and may not house families. This limitation would restrict BYU-contracted condominium owners from housing single children or grandchildren of the opposite sex and married children or married grandchildren.
- Landlords must rent only to eligible students.
- Landlords must use the BYU Student Landlord Rental Agreement.
- Landlords must have all addenda reviewed by the OCHO.
- Landlords must complete address verification as outlined and managed by the OCHO.
- Landlords will ensure compliance with Provo City licensing and zoning ordinances.
- Landlords acknowledge that participation in the contracted program may not guarantee their contacted space will fill.
Landlords who plan to engage the services of a management company should choose one that treats tenants with respect and acts in good faith. Landlords who submit applications listing agents or management companies known for their aggressive treatment of tenants will not be selected as contracted Landlords.
The OCHO cannot contract with individual owners within an apartment or condominium complex because the off-campus contracted housing program is designed to maintain sex separation by building, not by individual unit(s). Condominiums may be considered for the contracted program if the HOA is able to adopt and establish covenants, conditions, and restrictions which guarantee the above, and additionally, the following:
- Landlords agree to comply with the sex separation plan as designated in the CC&Rs, enforced by the HOA, and approved by the OCHO. Future condominium owners would be bound by the CC&Rs regarding sex separation.
- Landlords agree that one person of contact will be designated in the CC&Rs to communicate with the OCHO.
The Contracting Process
Landlords choosing to apply for the BYU off-campus contracted housing program begin by signing the BYU contracted disclaimer and following the instructions listed at the contracting portal. Previous participation in the contracted housing program does not guarantee selection for the program beginning fall 2022.
The contract packet requires the following documentation:
- Sign a BYU contracted disclaimer
- Property Information including address, name of facility, total number of bed spaces, and total number of parking spaces.
- Ownership chart detailing all individuals, groups, or LLCs involved
- Ownership structure for the condominium complex, including a ratified CC&R
- Owner and agent contact information and authorization form (If an agent is not retained, a second contact other than a family member must be provided.)
- Current zoning letter from Provo City in the current owner/ownership’s name.
- Current floor plans with dimensions of the facility, including door and window placement. (Please review floor plan requirements outlined in the packet instructions.)
All landlords seeking contracted status will participate in an onsite property review. The OCHO will schedule an inspection to verify the floor plans, minimum specifications, and general condition of the property. The OCHO determines when a contracting packet qualifies for committee review. Selection for the BYU off-campus contracted housing program is at the sole discretion of the Contracting Committee.
Participation in the contracted housing program
Contracted properties may benefit from the following services and opportunities:
- Contracted properties will be listed on the OCH website as BYU-contracted housing
- Ability to advertise as BYU-contracted housing
- Participation in the annual housing fair
- Training and networking at the annual Landlord Conference
- Utilization of OCHO resources
- Utilization of the CPCR for mediation and arbitration
We appreciate your interest and look forward to working with you through this process over the next few months.